OUTSOURCING Inc. and its group companies (hereinafter collectively referred to as the “Group”) fully acknowledge the importance of Personal Information (refers to Personal Information as set forth in Article 2, paragraph (3) of the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure—hereinafter referred to as the “My Number Act,” and includes Specific Personal Information as set forth in Article 2, paragraph (8) of the My Number Act), and believe it is the Group’s social responsibility to protect Personal Information appropriately. Thus, conforming to the Act on the Protection of Personal Information and the My Number Act, all of the Group’s officers and employees shall observe laws, regulations and other codes concerning the protection of Personal Information throughout all of its business activities, and the Group as a whole shall commit to the following principles with an aim to continuously manage and improve its Personal Information protection system:
1. Acquisition and Use of Personal Information
The Group shall obtain Personal Information through legitimate and just means, and use the obtained Personal Information within the scope of the purpose of use stated at the time of acquisition, and within the scope necessary to carry out operations. The Group shall also disclose a notice concerning the acquisition and use of Personal Information titled “Handling of Personal Information.”
2. The Purpose of Use of Personal Information
We will use the personal information we have obtained (excluding Specific Personal Information [individual numbers and individual information that contains individual numbers], please refer to the following* for specific personal information.) for the following purposes. Special Care-Required Personal Information will be obtained only with the consent of the individual, except in cases where it should be treated as an exception by laws and regulations. If the purpose of use of personal information is clearly indicated to the individual separately at the time of acquisition, such personal information will only be used for the purpose clearly indicated at the time of acquisition.
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Information on |
Shareholder management based on laws and regulations |
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Information on the |
Guides on the services we provide and related information Requests for questionnaires, surveys, etc. concerning the services we provide and related information Accepting applications for various seminars Management of business partners Business communication and performance of contracts Response to inquiries, etc. |
| Information on users of human resources services |
Various procedures related to registration of use Provision of applied human resources services Employment placement registration procedures, interviews, consultations, and provision of job information (including job information from business partners) Provision of information to recruiting companies Provision of information to business partners for employment placement Provision of information on human resources services, such as guides and proposals Counseling, career support, etc. Planning, development, and improvement of human resources services and campaigns, as well as surveys, statistics, and analyses for these purposes Important notices, etc. related to human resources services Improvement of operations etc. of employment placement Other services related to and incidental to employment placement. Guidance on reapplication Compliance with laws and regulations Responses to various inquiries, consultations, and complaints etc. |
| Information on applicants for job openings |
Acceptance of applications for recruitment screening, implementation, and notification of results Improving the operations etc. of recruitment screening Other services related to and incidental to recruitment screening, etc. Implementation of appropriate assignment such as health checkups at the time of hiring Employment management, labor management and personnel evaluation after joining our company Implementation of education and training, provision of various welfare services Business communications and emergency communications in the event of a disaster, etc. Request for questionnaires to improve services, etc. |
| Information on our officers and employees |
Personnel and labor management Procedures and management related to employment insurance, social insurance, and tax Health and safety management Provision of benefits Education and training, and human resources development Procedures such as personnel evaluation, commendation, and disciplinary action Procedures related to joining, retirement, and transfers Management of salaries, bonuses, retirement allowances, corporate pensions, etc. Proposals, information provision, counseling, and various procedures etc. for worker dispatching, etc. Business communication, facility and equipment management Management of company housing and searches for housing (moved in) Emergency communication in the event of a disaster, etc. (including training) Planning, development, and improvement of operations, as well as surveys, statistics, and analyses for these purposes Guides, proposals, and the implementation of various campaigns, events, and plans Responses to inquiries, etc. |
＊ However, Specific Personal Information will only be used within the scope of the following purposes as permitted under the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter referred to as the "Numbers Use Act"), regardless of the consent of the individual.
- Affairs related to notification, etc. of employment insurance
- Affairs related to notification, etc. of health insurance and social pension insurance
- Affairs related to notification, etc. of Category 3 Insured Persons in the National Pension
- Preparation, submission, etc. of withholding records and other affairs related to withholding at source
- Affairs related to the preparation of declaration forms, notification forms, and application forms for property accumulation housing savings, and property accumulation pension savings
- Affairs related to the preparation and submission of payment records of remuneration, fees, contract money, and prize money
- Affairs related to the preparation and submission of payment records such as fees for the use of real property, and consideration for the acquisition of real property
- Affairs concerning each of the above items
3. Shared Use
We may jointly use the following personal data obtained as follows. However, the use will not be shared beyond the scope necessary for the achievement of the purpose of use.
Items of Personal Data to Be Shared
Attribute information such as an address, name, telephone number, age, gender, and e-mail address, as well as the details of acquired information, inquiries, etc.
Scope of Shared Users
Our domestic group subsidiaries
Purpose of Use of the Shared User
Same as the Purpose of use is as described in "2. The Purpose of Use of Personal Information"
Person Responsible for Management
Name: OUTSOURCING Inc.
Address: 19F, Marunouchi Trust Tower, 1-8-3 Marunouchi, Chiyoda-ku, Tokyo
Name of Representative:Takayuki Yamazaki
4. Management of Personal Information
We will strictly and appropriately manage personal information obtained (excluding Specific Personal Information. Please refer to the following* for specific personal information.) in accordance with our various regulations. In addition, we will promptly delete or dispose of any personal information that is no longer required for use, in accordance with the procedures set forth in our various regulations.
* We outsource the management of Specific Personal Information to our domestic group subsidiary, OSBS Inc. Upon its management, we will strictly and appropriately manage the same in accordance with the laws and regulations, etc. related to Specific Personal Information and our various regulations.
5. The Provision of Personal Data to Third Parties
We will not provide personal data we have obtained (excluding Specific Personal Information. Please refer to the following* for specific personal information.) to any third party other than the business subcontractor without the consent of the individual.
In addition, we do not provide personal related information that is expected to be acquired as personal data at the destination to a third party without the consent of the person concerned.
However, this will not apply where there are justifiable grounds, such as when disclosure is required by laws and regulations.
* Specific Personal Information will not be provided to any third party, regardless of the consent of the individual, except in cases where it is required by the business subcontractor, or Article 19 of the Numbers Use Act, or other laws and regulations.
6. The Management of Subcontractors
We will instruct and supervise the business subcontractor to which we disclose personal data obtained by us, pursuant to the preceding paragraph, to conclude a confidentiality agreement, and to appropriately handle and protect such information.
7. Disclosures, Correction, etc., Suspension of Use, etc. of Retained Personal Data
If an individual wishes, in accordance with the law, to disclose, or otherwise correct (correct, add, or delete) or suspend the use etc. (suspend or erase use and suspend provision to a third party) of the individual’s personal data with respect to our retained personal data or disclose any records pertaining to the provision of such personal data that identifies an individual or verification records pertaining to the provision of such retained personal data by a third party, please contact us at the consultation desk provided at the end of this Policy, and we will promptly respond to the request within reasonable scope, after confirming that he/she is the said individual.
However, this will not apply to cases where there is any infringement of the rights of other third parties will be infringed, where we judge that the proper performance of our business will be significantly hindered, or where there is a violation of laws and regulations.
5. Establishment and Implementation of Personal Information Protection Rules
The Group shall establish Personal Information management rules in line with the principles of laws, regulation and other codes concerning Personal Information protection, and shall have all executives and employees observes these rules. The Group shall also review these rules in a timely and appropriate manner, and continuously facilitate improvements of these rules.
(Reference)
Handling of Personal Information
Jan 2016
5. Establishment and Implementation of Personal Information Protection Rules
The Group shall establish Personal Information management rules in line with the principles of laws, regulation and other codes concerning Personal Information protection, and shall have all executives and employees observes these rules. The Group shall also review these rules in a timely and appropriate manner, and continuously facilitate improvements of these rules.
(Reference)
Handling of Personal Information
Jan 2016
10. Inquiries
Inquiries about personal information are received at the following consultation desk.
[Consultation desk]
Business Management Division, OUTSOURCING Inc.
1-8-3 Marunouchi, Chiyoda-ku, Tokyo, 100-0005
TEL: 03-3286-5144 FAX: 03-3286-4999
Please note that this Policy may be changed without prior notice. The revised Privacy Policy will be posted on our website.
Final revision: June 28, 2024